Healthcare voice AI
Free front-desk hours from scheduling and follow-up calls, with HIPAA-conscious handling and human escalation.
Patients call to book, reschedule, or ask about symptoms at every hour, and a busy front desk means abandoned calls and empty slots. Inbotiq answers on the first ring, manages the whole appointment lifecycle, and directs anything clinical to your staff with the details already captured.
The challenge
Patients wait on hold while clinics run at capacity
Front desks can't answer every call while caring for patients in the room, so bookings are missed, hold times climb, and slots sit empty. After hours, the phone simply goes unanswered — and each missed call is a patient who books elsewhere.
Front desks can't keep up
Appointment calls, report queries, and reminders overwhelm reception while patients stand waiting at the desk.
Missed calls become missed care
A single missed call can mean a missed appointment, a delayed follow-up, or a patient who goes elsewhere.
No-shows drain the schedule
Forgotten appointments leave empty slots that cost revenue and delay care for everyone else.
The solution
A patient-friendly agent that books, reminds & reassures
Inbotiq answers every patient call with warmth and clarity — booking and rescheduling appointments, sharing prep and visit instructions, and sending reminders — while your staff focus on care, not the phone.
Always available, never on hold
Every patient reaches a calm, helpful voice instantly — including evenings and weekends.
Speaks the patient's language
Clear conversations in 20+ languages so instructions and reminders are never misunderstood.
Routes clinical questions to staff
Anything that needs a clinician is escalated immediately, with the patient's context captured.
How it works
From first call to confirmed appointment
Every patient call, handled with care — answered, understood, scheduled, and reminded, with clinical questions routed straight to your team.
Answer every patient call
No busy tone, no hold — the agent greets each patient warmly and instantly, day or night, in their language.
Capabilities
Everything the agent handles for you
Purpose-built for how healthcare teams actually work — from first response to a resolved outcome.
Snapshot
See every call in one live dashboard
Track pickups, missed calls, hang-ups, timeouts, and success rate for every automated outreach — scoped to your organisation and refreshed as calls complete.
Vaanee Control Center
Turn your Google Sheet into a live feed using our call workflow. Configure it once and let Vaanee handle thousands of outbound calls automatically.
Performance Dashboard
Monitor pickup trends, latency, and error rates for every automated outreach. Data is scoped to your organization and refreshes as new calls complete.
Last updated 5 Jul 2026, 6:56 PM
281
Calls initiated by Caller AI
244
Responses captured
37
Missed calls
216
Caller cancelled
0
Exceeded response window
99.9%
Server supplied conversion rate
Last 7 Days Usage
Daily call volume completed by Caller AI.
Benefits
Built for Healthcare teams
More conversations captured, more work automated, and more time back for the people who move the business forward.
Slot optimisation
Fills cancellations and open times by booking and rebooking patients automatically.
Symptom-aware routing
Directs callers to the correct specialty or triage line based on what they describe.
Reminder discipline
Confirms visits a day ahead and offers reschedules to keep utilisation high.
Integrations & automation
Fits the stack your team already runs on
Connect your systems in minutes — then let the agent automate the follow-up, scheduling, and reporting in the background.
EHR & practice management
Reads and writes appointments and patient context in the systems your clinic already runs on.
Appointment scheduling
Books, reschedules, and cancels across providers and locations, with real-time availability.
Reminders & recalls
Automated visit reminders, prep instructions, and recall calls that keep the schedule full.
Call reporting
Every call transcribed and summarised for follow-up, quality, and capacity planning.
Outcomes
What always-on reception delivers
Indicative of what clinics see when every patient call is answered and every appointment reminded.
Frequently asked questions
Can patients book and reschedule on their own?
Yes. Inbotiq books, confirms, and reschedules appointments over the phone at any hour, and syncs to your system.
How does it handle urgent or clinical questions?
It routes symptom-based or urgent calls to the right team or triage line with a concise summary of what the patient described.
Does it reduce no-shows?
It confirms visits a day ahead and offers easy reschedules, which keeps utilisation high and slots filled.
Does it integrate with our practice management system?
Yes. It reads live availability and writes bookings, reschedules, and cancellations back to your scheduling system.
Is patient information handled carefully?
Conversations are encrypted end to end and access is role-based, with clinical matters routed to your staff rather than handled by the agent.
Give every patient a warm, instant answer
Launch an Inbotiq voice agent for your practice — booking, reminding, and reassuring, so your staff can focus on care.